REGISTRATION FORM AND INFO

REGISTRATION CATEGORY	EARLY REGISTRATION until January 25, 2027	FULL REGISTRATION until March 27, 2027	LATE REGISTRATION until May 3, 2027
Delegate	465 €	580 €	695 €
Student (incl PhD student)	350 €	435 €	520 €
Young scientists **	465 €	580 €	695 €
Early-career scientists *******	465 €	580 €	695 €
One-day fee	260 €	360 €	460 €
OECD least developed countries *	350 €	350 €	350 €
Additional sponsor	320 €	320 €	320 €
Conference dinner	100 €	140 €	180 €
Post-conference tour	310 €	360 €	410 €
Accompanying person programme	100 €	150 €	200 €
Accompanying person welcome reception fee	30 €	50 €	70 €

* OECD least developed countries - Afghanistan, Angola, Bangladesh, Benin, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros, Democratic Republic of the Congo, Djibouti, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kiribati, Lao People’s Democratic Republic, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sudan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Yemen, Zambia

** Young scientists - A practising scientist under the age of 36 who is engaged in research relevant to IUFRO.

*** Early-career scientists - A PhD candidate or a practising scientist who has obtained their latest degree within the last 10 years and is engaged in research relevant to IUFRO.

REGISTRATION FEE INCLUDES:

► Access to the conference
► Welcome Reception
► Field tours
► Coffee breaks and lunches during the event
► Poster session
► Free of charge public transportation in Tartu during the conference
► Certificate of attendance
► All taxes

SWST MEMBERSHIP
SWST membership registration can be filled in HERE.

REGISTRATION FEE EXCLUDES:

► Accommodation. The booking form will be opened in autumn 2026.

NB! If you need a visa, register early! There might be queues at embassies, so start early just in case.

PARTICIPANT'S DATA

Academic title*0.00

First name(s)*

Last name(s)*

Organisation*

Job title*

Phone number (mobile)*Please add dial code without "+"

E-mail address*All correspondence will be sent to this e-mail!

Confirm e-mail address*

Country*

Gender*0.00This is relevant for IUFRO's statistics, so if possible, we kindly ask you to indicate an option from the list here.

REGISTRATION OPTIONS

Registration options (early bird until 25 January, 2027)*

Delegate465.00

Young scientist - a practicing scientist under the age of 36 who is engaged in research relevant to IUFRO465.00

Early-career scientist - a PhD candidate or a practicing scientist who has obtained their latest degree within the last 10 years and is engaged in research relevant to IUFRO465.00

Student (incl. PhD student)350.00

One-day fee (click to select the day)260.00

OECD least developed countries350.00

Sponsor (click to see more)0.00

Keynote presenter0.00

Organizing/Scientific Committee member0.00

Sponsor registration options*

Sponsor representative (included in the package)0.00

Additional sponsor320.00

I will participate only on this day*

30 May0.00

31 May0.00

2 June0.00

3 June0.00

SOCIAL PROGRAMME

Participation in the welcome reception on May 30*

I will participate0.00

I will not participate0.00

Participation in the conference dinner on June 1*

I will participate (early fee)100.00

I will participate (full fee)140.00

I will participate (late fee)180.00

I will participate as keynote presenter/organising committee0.00

I will not participate0.00

The dinner will be held primarily in a standing format. If you would prefer to be seated during dinner, please indicate your preference here. Seating will be available for up to 100 guests.*

Yes0.00

No0.00

FULL-DAY TOURS

INCLUDED IN THE REGISTRATION FEE!
The tour will proceed with a minimum of 20 registered participants; if this number is not reached, it will be cancelled.
READ MORE HERE

Participation in the full-day tours on June 1*

POST-CONFERENCE TOUR

The tour will proceed with a minimum of 20 registered participants; if this number is not reached, it will be cancelled.
READ MORE HERE

I would like to participate at the post-conference tour starting at June 3 (early fee)*

Tour 1: Saaremaa310.00

Tour 2: Latvia310.00

I will not participate0.00

ACCOMPANYING PERSON

I will take an accompanying person to the conference (early fee)80.00Please note that if the accompanying person wishes to participate in the scientific part, they must be registered as a full participant and pay the corresponding participation fee. Otherwise, they can only take part in the social events.

Accompanying person's full name*

Accompanying person's dietary preferences*

All these trips below are included in the main accompanying person fee. You can choose 1 or all 3, the price will remain the same.

My accompanying person will go on the city tour on May 31

My accompanying person will go on the boat trip on June 1

My accompanying person will go on the Meenikunno bog trip on June 2

For an extra fee

My accompanying person will attend the welcome reception (early fee)30.00

My accompanying person will attend the conference dinner (early fee)100.00

My accompanying person would like to join the same post-conference tour as I selected (early fee)310.00

CHILDCARE AT THE VENUE

I will bring chil(dren) to the conference venue and need a childcare service220.00

Childcare will be provided with a minimum of 10 children. If this number is not reached, it will be cancelled.

We offer a childcare room and teachers, but please bring all the necessary equipment (diapers, hygienic products, etc.) and food for your children yourself.

Please insert the child(ren)'s age(s)*

DIETARY PREFERENCES

If you have any preferences or allergies to food we should know about regarding the food served at the congress, you are welcome to let us know here.
Please note that this preference will apply to the whole event and can not be changed.*

LETTER OF INVITATION (FOR THE VISA ONLY)

*

I need a letter of invitation for a visa0.00

I do not need a letter of invitation for a visa0.00

VISA REQUIREMENTS

If you require a visa to enter Estonia, please visit the following website: https://vm.ee/en/who-does-not-need-visa-visit-estonia.

According to the decision of the Republic of Estonia, visas are not issued for participants from Belarus and Russia.

An official Letter of Invitation to obtain a Visa and authorization to attend the IUFRO Divison 5 and SWST joint conference 2027 in Tartu, Estonia will be issued ONLY after a completed registration form, hotel booking if necessary and full payment has been received. Letters of Invitation will not be given to parties not registered and paid in full.
All Letters of Invitation will be issued at the discretion of the event organizers. All expenses incurred concerning the delegate’s attendance at the event are the delegate's sole responsibility, and the event organizers hold no responsibility for the outcome of an individual’s visa application.
In case of visa refusal, we'll refund the registration fee in the full amount (minus the administration fee of 50€) based on the written proof of visa refusal one month before the event.

Please note: As the summer is a busy time at consulates and embassies, if you require a visa to enter the Schengen zone, please start the process 3 months earlier. Conference participants can apply for a business visa (https://www.schengenvisainfo.com/business-schengen-visa/), which requires an invitation letter from Delegate Services.
Fill in the registration form and pay at the beginning of the visa application process. If you have questions or need help, please contact iufrodiv5@publicon.ee.

Full first and last name (as it is written in the passport)

Passport number:

Date of birth:

Country of citizenship:

Date of issue of my passport:

Date of expire of my passport:

Permanent full address (street, house number, zip code, town, country):

INVOICE DATA

*

I need an PDF invoice for my company/organisation0.00

I need an e-invoice for my Estonian company/organisation0.00

I do not need an invoice for my company/organisation0.00

Please fill ONLY if you need an invoice for your organisation/company!

NB! Before marking e-invoice for Estonian company/organisation, please make sure they accepts e-invoices! Please allow up to 5 work days for the e-invoice to be sent. A PDF invoice is generated automatically and will be sent to your e-mail as confirmation of your registration. Do not pay this PDF invoice. Your institution will receive an e-invoice if you have ticked this box!

Name of the organisation/company

VAT number

AddressPlease fill with the full address, including zip code and city

Country of the company

TERMS AND CONDITIONS

Cancellation free of charge (except a handling fee of 50€) is possible until March 31, 2027.

I confirm that I have read and agree with the terms & conditions and privacy policy.*

I acknowledge that there will be a photographer at the event. I am aware that I might end up on the event's photos. When the gallery is published, I will have the right to report to the secretariat any photos of me that I would like to be removed from the gallery.*

I allow my e-mail to be shared with the event's organisers for sending event-related information.

I allow my name, organisation and e-mail address to be listed on an online contact sheet shared with fellow conference participants.

If you have special or specific needs, please e-mail to iufrodiv5@publicon.ee so that we are able to consider accessibility and any other needs that are necessary to be met.

Credit card payment will be available starting from June 12, 2026!